Management Ministry Group

to meet regularly, and to ensure that agenda and minutes of meetings are given to the Rector and posted on the noticeboard in good time, for the information of the Community;
to manage the Student bank account, ensuring regular banking of monies received and maintenance of proper records, including receipts and payments, bank reconciliation, etc;
to prepare invoices on a monthly basis relating to student use of telephone, College vehicles; photocopier, and internet; and to arrange for the collection of the amounts due and payable to the College;
to collect a monthly fee from each seminarian for provision of the daily newspaper, to ensure that the Newsagency is paid on a timely basis and that they are notified of dates when the College is in recess;
to distribute incoming student mail, and to ensure that outgoing mail is collected and posted by 6.00 pm daily;
to manage the use of three College vehicles for pastoral and private activities;
to co-ordinate the care and maintenance of College vehicles; ensuring that those seminarians who regularly use the vehicles are involved in their cleaning and upkeep;
to review and update the Birthday List each year, ensuring that the Cluny Ministry Group is advised in advance of impending birthdays;
to organise the provision and signing of appropriate cards for seminarians and staff on significant occasions including birthdays, ordinations, anniversaries, illness, etc;
to supervise the phone duty roster (prepared by the Chapel Ministry Group) to ensure that students either meet their roster commitment, or arrange a replacement;
to assist with the day to day operation of the College Office as required.